Administrator

£23 to £26k

Guildford

Working as an administrator for this corporate professional services company in Guildford. Hybrid arrangements on offer as well as great company benefits. Working and supporting a team of professionals so good admin and customer service skills are essential .

Key Responsibilities

• Opening and closing files
• Scanning incoming documents to electronic files.
• Filing, to include putting files away at the end of the day
• Assisting the teams’ senior support person with month end billing and accounting.
• Dealing with accounts and obtaining Partner signature on dockets.
• Diary management for the teams to include internal, external & client meetings, as well as creating and maintain reminders
• General typing as required including audio and copy typing to include proof reading, creating and formatting various correspondence.
• Closing files, dealing with account balances and arranging for them to be put away in storage when all standard procedures have been completed.
• Record-keeping – maintaining data for reporting purposes.
• Photocopying as required.
• Taking calls and passing on messages.
• Maintaining the teams’ hard copy documents.

Skills/Knowledge/Qualifications/Experience Required

• Previous experience of working in an office environment and previous professional services experience is desirable.
• The ability to work effectively within a team and provide support to team members at all levels.
• Effective administrative and organisational skills, including maintaining a database and a filing system.
• A good telephone manner, good communication skills more generally and an understanding of the importance of client care.
• Competent IT skills including MS Office 365 (Outlook & Word).
• Confident Excel skills sufficient to enable the reviewing of relevant matters and assist with billing.
• Good attention to detail and the ability to produce accurate work of a consistently high standard.